Email and other useful links for students


​NOTE: Information is communicated to parents/carers prior to the commencement of the new school year - please check for emails (including in "Junk" folders) for current information.

Students each receive a network account username and password when they are enrolled in a Queensland state school. This allows access to a range of online services and the College network. 

  • Continuing students (including those from other state schools) can use their previous year password (passwords are not reset prior to the commencement of the new school year)  
  • New student network accounts are not "provisioned" and fully operational until on or after* their first official day starting at the College
    • Class teachers will provide usernames (from OneSchool) and passwords**
    • Year 6-12 students can get their usernames and passwords** from Middle Senior Library Library staff 
    • *Note that it can take a minimum of 2 days from a student's official start date for a network account to be generated, and longer in peak times. 
    • **Passwords can not be reset for new students by staff until the student's network account is "provisioned" and fully operational
Students can reset their own password if they know their current password at:

Passwords must be complex i.e.
  • New passwords cannot have been used during the previous 13 password changes.
  • The length of the password must be at least eight characters.
  • Not contain all or part of the user's account name. (No part of their name, or their date of birth).
  • The password must contain characters from three of the following four categories:
    • English uppercase characters (A through Z)
    • English lowercase characters (a through z)
    • Base 10 digits (0 through 9)
    • Non-alphabetic characters (for example, !, $, #, %)​
Class teachers can also be reset class passwords using the Student Password Utility (if on campus using a Windows computer) or the online student password web page.

Year 6 to 12 students can also get their usernames and have their passwords reset at the Middle Senior Library. After Week 3 of the new school year, students will also be able to get their password reset by at the Student Tech Hub in the Library.​

Email access

Each student enrolled in a state school receives a unique email address which is in the following format: This is part of the state-wide Department of Education Managed Internet Service (MIS) which incorporates a filtering tool for inappropriate language in email text and attachments.

Students use their email address, username and password (see above) to access their email at

This email must be used for all school related tasks, and must not be used for personal or social use. 

Any communication to College staff must be using school email - staff are not able to communicate with students using private email accounts.

Students should be aware that emails are filtered by the Department of Education Managed Internet Service (MIS) system, and use of inappropriate language, including in attachments, will be detected and emails quarantined. Department of Education and College Behaviour Management Policies must be followed when sending and receiving emails using a school account.​

Learning tools

Students use a range of learning tools in their classes. Information regarding learning tools used in each class will be provided by classroom teachers, and links should be available in Daymap. Learning tools include:

  • Class Notebooks (OneNote*) through
    • Students will have received an email with a link to the Class Notebooks they have been enrolled in by their class teachers
  • Microsoft Teams* through or desktop application
  • NEW 2023: QLearn (Canvas) Learning Management System through 

Note that the following have been discontinued from 2023:

*It is recommended that desktop versions of these applications be installed on student BYOx laptops, and syncing set up between the online and desktop versions. Online versions allow access to accessibility features (e.g. inclusive classroom tools such as immersive reader, dictation and translation), but do not include all features and functionality of the desktop versions.

Microsoft 365 Account​

Each state school student has an online Office 365 account at which can be accessed using their username and password

​KGSC students can access:

  • Student SharePoint
  • Online ("cut down") versions of Microsoft Word, Excel, OneNote (including Class Notebooks), PowerPoint Outlook​
  • OneDrive (file storage)

Student Sharepoint:

Students can access the Student Sharepoint at​ ​

Students should make the Student SharePoint the home page in their internet browsers. For instructions on how to do this, use this link to a document created by Jacob, one of our past Student ICT Experts.


Students should save or upload school related files to their online OneDrive which allows access on any internet enabled devices.

A folder should be created for each subject, which is then shared to the subject teacher. 

Critical files, including assessment files, should always be uploaded to the relevant subject folder, as these can then be accessed by subject teachers if there are issues wtih submitting through other required processes.​


OneSchool is the school management system that is used in state schools.

Students can use OneSchool to:

  • print current timetable

  • create and access SET Plan (from Year 9/10)

Students can access OneSchool  using their network username and password.

Clickview online

Students have access to ClickView Online  which is a video library system, using their school email. Clickview Online uses a different password to that used on the College network and Office 365 account, so students can use the "forgot password" link if the password is not known.

Apart from subject related video resources, students can also access a range of  "how to" videos that have been created by KGSC staff and students.

To access these, click on the Libraries menu at the top, then the Student - How To Videos in the menu on the left.

Alternatively the following link may be used

Last reviewed 20 January 2023
Last updated 20 January 2023